GDPR – Privacy Notice

Why we collect and use this information

We use the pupil data to:

support pupil learning
monitor and report on pupil progress
provide appropriate pastoral care
check for pupil entitlement to free school meals
check for Early Years pupils entitlement and claim for pupil premium
assess the quality of our services
comply with the law regarding data sharing
share data for statutory inspections, safeguarding and audit purposes

This information will include their personal information (such as name, unique pupil number and address), characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility), attendance information (such as sessions attended, number of absences and absence reasons), assessment information, Special Education Needs information, behavioural information and personal information about a pupil’s parents and/or other relatives (such as name, contact details and relationship to child)

If you would like to make a subject access request, please contact the school’s Data Protection Officer:

Jazz Ali : school@southgrove.waltham.sch.uk

We are required by law to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the National Pupil Database (NPD). The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the National Pupil Database (NPD), go to National pupil database user guide and supporting information